Requesting Public Records
What is a Public Record?
According to the Ohio Public Records Act, a “record” is any item that: Contains information stored on a fixed medium (such as paper, computer, file, etc.); Is created, received or sent under the jurisdiction of a public office; and Documents the organization, functions, policies, decision, procedures, operations or other activities of the office.
In order for an item to be a public record, it must be “kept” by the public office (CMSD). That does not mean that the item must be “required” to be maintained by the public office before it will be deemed a public record. Rather, the item must simply be the type of item typically and actually retained by the office in the ordinary course of its business in order to carry out its duties and functions. If not, then the item is not “kept” and the public office does not have an obligation to provide access to the item. It the item does not exist, the public office will not have the obligation to provide access to that item or create the item to respond to a request.
How To Request A Public Record from the Cleveland Metropolitan School District
To better handle your request, please print and complete the Public Records Request Form from the link below, and submit it to CMSD by fax, mail, email or in person; you can also telephone in your request. Please note: submission of the Public Records Request Form is not required in order to receive records.
By Fax
Fax the completed Public Records Request Form to the Cleveland Metropolitan School District's External Affairs Department at (216) 574-8186.
By Mail
Mail the completed Public Records Request Form to:
External Affairs Department – Public Records Request
Cleveland Metropolitan School District
1380 E. 6th Street
Cleveland, OH 44114
By Email
josefina.rosario@cmsdnet.net
By Telephone
Josefina Rosario, (216) 574-8633
ATTENTION: For requesting high school transcripts, please contact that particular high school.
Please Note: The District does not reissue high school diplomas.
In Person
Bring the completed Public Records Request Form to the Cleveland Metropolitan School District Central Administration Building located at 1380 E. 6thStreet
Cleveland, OH 44114, Room 115.
Ohio School Board Association - www.osba-ohio.org
126th General Assembly (PDF)